RentVine to Aptly: Changes to Sync When “Published for Rent”

The way Published for Rent syncs between Aptly and Rentvine has changed. This affects how you publish and syndicate your listings, and it introduces the need to understand Aptly’s Rent Ready field.

1. The Change to Aptly

• In the past, Published for Rent was a shared field between Rentvine and Aptly.

  • Customers typically flipped the switch in Rentvine, and Aptly would update automatically.

  • If the field was changed in Aptly, it also synced back to Rentvine.

• Now, after a platform update, Published for Rent is independent in each system.

  • Marking it in Rentvine no longer updates Aptly.

  • Marking it in Aptly no longer updates Rentvine.

• If you use both systems, you must now update Published for Rent in both places manually — or set up an automation solution in Aptly that drives this from the Rent Ready field.

2. Why the Change Was Made

The integration was adjusted to give customers cleaner control and fewer conflicts.

• Previously, toggling Published for Rent in Aptly could unintentionally flip it in Rentvine, affecting Rentvine’s syndication — and vice versa.

• This created confusion depending on which system a team considered their “source of truth.”

• By separating the fields:

  • Rentvine controls its own publishing and syndication (widget + ILS toggles).

  • Aptly controls its own publishing and syndication (widget + Zillow/Trulia/HotPads feed + Screening).

• It also streamlines Aptly Syndication, giving users who prefer to manage marketing in Aptly direct control without risk of affecting Rentvine.

3. How to Use Aptly and Rentvine Together

Customers will always use both Rentvine and Aptly. The key question is which features are handled in which system.

• Marketing in Rentvine:

  • Published for Rent controls availability and the Rentvine website widget.

  • Syndication requires enabling toggles for each ILS (Zillow, Apartments.com, etc.).

• Marketing, operations, and screening in Aptly:

  • Published for Rent drives the Aptly listing widget and Aptly syndication feed.

  • Screening workflows only display units that are Published for Rent.

  • Tour scheduling and filtered links depend on Published for Rent, with Rent Ready optionally used to drive it via automation.

• Using both together:

  • You must update Published for Rent in both systems to keep availability aligned.

  • If they are not in sync, one system may show a property as available while the other does not, leading to mismatched leads, screening results, or marketing visibility.

👉 In short: Published for Rent is the on/off switch in both systems, and it must be kept aligned. Rent Ready can be leveraged in Aptly as the trigger to simplify how this field is managed.

4. What Is Rent Ready & How Automation Helps

• Where it comes from: Rent Ready is set in Aptly when you activate a property’s advertising in Rentvine.

• Direction of sync: This is a Rentvine → Aptly only field. Updating Rent Ready in Aptly does not update Rentvine.

• Purpose: Aptly can use Rent Ready as a workflow flag and to trigger automation for Published for Rent, but it is not user-facing in Rentvine.

• Published for Rent:

  • In Rentvine: Managed in the syndication section; required to show the property on Rentvine’s website widget and enable syndication (Zillow, Apartments.com, etc.).

  • In Aptly: Managed as a checkbox on the card or a toggle in the listing; required for Aptly’s widget, syndication, and Screening.

Automation Solution

You can configure Aptly automation so that:

• When Rent Ready = true → Aptly automatically sets Published for Rent = true and Syndication = on.

• When Rent Ready = false → Aptly automatically sets Published for Rent = false and Syndication = off.

✅ This lets your team manage only Rent Ready as the operational checkpoint, while Aptly takes care of publishing and syndication.

Key Takeaways

• Published for Rent no longer syncs between Aptly and Rentvine — each system manages it independently.

• The change was made to prevent cross-system conflicts and streamline Aptly’s syndication.

• Users must now update Published for Rent in both systems if they use both.

• Rent Ready is an Aptly-only field that’s sent by Rentvine but not visible there.

• By automating Rent Ready → Published for Rent, you can simplify your team’s workflow and ensure only truly ready units go live.