Leasing CRM Implementation Services

Automate every step of the leasing cycle — from first inquiry to signed lease.

We help property management teams design and deploy a leasing system that delivers faster response times, better tracking, and measurable results. By combining your team’s operational knowledge with proven Aptly workflows, we build a system that performs from day one — reducing manual work and improving every interaction from lead to lease.

Property Management Value

Leasing drives revenue and reputation in property management. Inefficient processes can lead to lost leads, slower lease-ups, and reduced occupancy. Our Leasing CRM implementation adds measurable business value by reducing response time, increasing applicant conversions, and giving teams the insight they need to lease faster and more effectively.

Boards Implemented

Renter Leads

Centralize all incoming leads and inquiries across listing sites and marketing sources. Automate lead capture, categorization, and follow-up with templates that match your brand voice. Ensure every lead receives a timely response — no manual sorting required.

Applicants

Track applicants through every step of the screening and application process. Standardize communication, automate updates, and link to your screening tools to eliminate duplicate work and missed details.

Lockbox Tracking

Manage key access and showing logistics with clear visibility. Configure self-tour workflows and automate lockbox codes, status updates, and showing reminders to ensure consistency and accountability.

Waitlist

Organize and engage prospective tenants for upcoming vacancies. Automate reminders, interest follow-ups, and pre-leasing communication to maintain a full pipeline of qualified prospects.

Key Deliverables

  • Custom lead capture workflows tailored to your property types and marketing channels

  • Nurture automations and timed follow-ups to increase conversion rates

  • Configured showing coordination and lockbox tracking systems

  • Application tracking with integrated notifications and status updates

  • Applicant-to-tenant transition setup for seamless move-ins

  • Waitlist communication and reporting tools for proactive leasing

  • Team dashboards to monitor lead flow, showing performance, and conversions

Ready to transform your leasing process?
Let’s build an Aptly system that converts leads faster, keeps your team organized, and delivers measurable results from day one.